RACE RULES & Information
UPOLU-SAVAII Swim 2017

It is very important for you to read this part of the website. You must acknowledge to have read and understood the Race Conditions and Rules as outlined below. 

CONDITION OF ENTRY

CONDITIONS OF ENTRYPlease read this acknowledgment, waiver and release from liability carefully before continuing with your online entry:
Terms and Conditions and Waiver
  1. I acknowledge that participating in the Upolu-Savaii long 22.3km swim involves the real risk of serious injury or even death from various causes including overexertion, heart attack, dehydration, and other risks posed by such an event
  2. I understand that I must not compete in this event unless I have trained appropriately and confidently and believe that I am sufficiently fit and healthy to compete in this event.
  3. By competing, I accept all risks necessarily flowing from my participation which could result in loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims demands and proceedings arising out of my participation and I hereby indemnify them against all liability (including liability for their negligence and/or recklessness and the negligence and/or recklessness of others) for all injury, loss or damage arising out of or connected with my participation in this event.
  4. I consent to receiving any medical treatment that the event organisers think desirable during or after the event in case of a medical emergency.
  5. I acknowledge that safety precautions undertaken by organisers (such as course supervision, race safety briefing) are a service to me and other competitors but are not a guarantee of safety. I accept that I have an important responsibility to carefully read and listen to all safety briefings and to immediately seek clarification on anything which is not entirely clear to me.
  6. I consent to the event organisers using my name, image and likeness before, during or after the event for event promotional purposes, broadcasting or reporting purposes in any media.
  7. I understand that I am fully responsible for the security of my personal possessions at the event. I accept the organisers will take all care but no responsibility for damage to or loss of my possessions.
  8. I accept my registration is not transferable to other people and is non-refundable (Refer Refund Policy).
  9. I agree to my name and contact details being included on the event database of my chosen event(s). These may be used for promotional purposes by event stakeholders.
  10. I agree to abide by all race rules and directions issued by the event organisers.
  11. I acknowledge that by reason of circumstances beyond the control of the event directors, it may become necessary or desirable to change the format of the event, and if that occurs, I consent to the changes and I agree that each and every of the conditions herein set out shall apply to that changed event.
  12. If the event is cancelled due to poor weather, rough seas or any other condition beyond the control of the organisers, I understand that my entry fee will not be refunded.
  13. I agree to abide by the event organisers’ Refund and Transfer Policy.
  14. I certify that I am 18 years of age or older.
  15. If I am under the ages of 18 years I will have these terms and conditions viewed and/or signed by my legal guardian (on postal entries) or agreed (through the online entry process) which will in effect give consent for me to compete at this event. 
  16. I accept there is no refund of the Event entry fee in the event of cancellation due to unforeseen circumstances.
  17. I accept the event(s) may be cancelled for safety reasons because of adverse weather conditions. The organisers will make this judgement call on the day of the event including Reserve days. The event may also be cancelled for safety reasons in the event of anunforseen natural disaster anywhere in the world that may prevent my participation and / or the event(s) being held as scheduled.

SWIM Rules 

  1. The Swim is non-wetsuit 
  2. There is no touching or resting on supporting craft - boat or kayak - during the event from start to finish
  3. Swimmers will regulate your own stopping and feeding schedule - the schedule shall be submitted to the Event at one-on-one Race Briefing
  4. Swimmers will submit a video log of all feeding stops. This is to ensure Pt 2 is followed 
  5. Swim suits are togs for men and swim suits for women. There is to be no padding whatsoever on the swim suit/tog. Triathlete bike shorts for example is not permitted
  6. Swimwear are to be submitted for approval at one-on-one briefing
  7. All swimmers, solo and team members will sign a declaration of a drug free swim in good faith
  8. The race referee will adjudicate on any rule breaches, complaints or protests
  9. Protests must be filed before 7pm of race day following the finish of the race 

TEAMS Relay 
  1. Full team must swim the first 1km together and the final 500m together to the finish
  2. Teams must tag using hi-5 tag in the water
  3. Teams can interchange and tag as often as is desirable for the team. The Team race plan is to be submitted at the Race briefing 
  4. It is desirable for a Swim co-ordinator / captain to be in charge of the boat 
For other Conditions of Entry and Term and Conditions (including Environmental Policy) refer to the ‘Register’ section.
TERMS & CONDITIONSREFUND POLICYA partial 50% of paid fee is refunded for cancellations received two months before the event date. There is no refund for cancellations within one month of the event date.

PRIVACY POLICYSamoa Events has adopted this Privacy Policy to ensure that we handle personal information in accordance with the Privacy Act 1993 (NZ).

PERSONAL INFORMATIONSamoa Events holds and uses personal information of Event participants swimmers and non-swimmers. This information is collected via registration process online and through email and may include:
  • your name, address, contact number(s) and email address
  • •information about your preference for goods or services we offer from time to time
  • a record of any queries you have made
 

​PURPOSES FOR COLLECTING THE INFORMATION
Wherever possible, SSS collects this information directly from you. We use it for the following purposes:
  • to contact you directly about SSS and its associated brands
  • to inform you of events in Samoa and / or NZ we think you maybe  interested in
  • to approve transactions you wish to make
  • to confirm your identity
  • to provide you with the services you have requested
  • to follow up or pursue any queries you make
  • to conduct consumer research on your preferences that we have  asked you about


HOW WE MANAGE PERSONAL INFORMATIONSamoa Events is dedicated to keeping personal information secure.
SE may enter your details into a database for the purpose of contacting you directly about our events and special offers. You can advise us if you would prefer not to be directly contacted by contacting us. You may also request an update or correction of the personal information we hold about you by putting the request in writing to Samoa Events.
INFORMATION WE SHAREWe do not sell, rent or otherwise make available any personal information to third parties. SE outsources certain business functions such as travel (air fares), accommodation, event partners (hotels and others). For this purpose, and only for the purpose of providing services to SE, personal information may, as required, be transferred to or handled by the above.

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