The following policies are updated from time to time.
Deposits and Payments are fully refundable 3 months from the event date less Cancellation fee, except for events where limited numbers apply and there is a Specific refund policy such as the Tour of Samoa. In the absence of a specific Refund policy for any event this here applies.
Two months from the Event date - Sixty-percent is refunded less Cancellation Fee.
One month from the Event date - Zero refund applies.
Forward Option - Where there is no refund issued, your Fee and Payments is paid forward to the Event next year less any Specific fees.
Cancellation Fee - 10% of fees paid . Minimum cancellation fee is $100.00 NZD.
Samoa Events reserves the right to charge a fee of more than $100 NZD where there has been a reasonable amount of work completed by the organisation with the client. This includes consultation and communication by email, teleconferencing etc.
Specific Fees - this is the cost of race numbers, equipment, swim caps etc., prepared in advance for athletes.
Samoa is a conservative Society with values steeped in cultural traditions and our Judeo-Christian based faith. The underlying values are of courtesy, respect of property and people and keeping the peace. Some behaviour that can be normal in outside societies is frowned upon in Samoa. Here are some basic things to remember when visiting Samoa and participating in the Events.
Public Nudity - this is a no-no. No skinny dipping, nude bathing in any area of the islands including hotel grounds.
Emergency bathroom breaks - this happens during events and you have to go in the bush. This is perfectly acceptable, but you must be totally invisible to the public, including the chance to be seen while taking an emergency bathroom break.
Village protocols - there is a high acceptance in all areas of Samoa of visitors to our beautiful place. One of the best things about Samoa is the fact that visitors can go anywhere and be absolutely safe and worry-free. Remember that villages are governed by rules set up by each village council for the welfare of their people. Visitors may come face to face with village rules such as Evening curfew for prayers and devotion, no swimming on Sunday and others. Also in some areas, villages and/or individual families may charge visitors to access sites and attractions on their land.
Indirect effects are also likely to result from the series of events, such as waste associated with the organisation of events as well as spectators at the events. Such rubbish has the potential to enter the ocean and other waterways, where it can be swallowed by fish and entangle birds, turtles and other marine species.
Managing the Effects of Ocean-based swimming events
Internationally, there is a trend towards holding recreational or multisport events in increasingly remote and natural environments. This increases the prospect of environmental impacts. In Samoa there is very little undisturbed natural environment left and it continues to shrink. This is generally due to land clearance for agriculture. What is left is under further pressure from invasive species.
The events, in their current format present minimal environmental impacts on the natural terrestrial environment of Samoa.
Samoa Events will not propose events that cross Protected Areas or ecologically sensitive areas without consultation and approval from the Ministry responsible for the Protection of the environment.
Protected areas suffer from increasing access from humans which also provides entry points and access to invasive species. This is a major issue for the ecological integrity of the cloud forest ecosystem in Samoa, which is extremely rare and fragile. At all costs, we will avoid any type of human disturbance of intact natural terrestrial areas.
Problematic invasive species can travel with humans into protected areas as soil and dirt on shoes and inside carried equipment such as bags, tents and clothing.
With this understanding we at Samoa Events are actively committed to the following: